| Sr. No | Specific Task / Requirement | Domain / Topic | Completion | |
|---|---|---|---|---|
| 1 | Display the UGC Online/ODL Application as a self-disclosure document |
Upload a copy of the UGC Online/ODL Application on the website to show that you've applied for UGC approval.
|
Regulatory & Application |
|
| 2 | Showcase compliance with Eligibility Criteria: NAAC grade (3.01+), NIRF rank, Establishment information |
Prominently display the HEI's NAAC grade (3.01+), NIRF rank, and establishment information to demonstrate eligibility criteria compliance.
|
Regulatory & Application |
|
| 3 | Display a joint declaration by authorised signatories, including the Registrar and Director of CIQA, confirming compliance with UGC guidelines and documentation |
Ensure the display of the joint declaration by authorized signatories, Registrar, and Director of CIQA, confirming adherence to UGC guidelines.
|
Regulatory & Application |
|
| 4 | Display the Act/Statutes/Memorandum of Association that empower the HEI to offer ODL/OL programmes |
Display the university's legal documents (Act/Statutes/Memorandum of Association) that authorize the HEI to offer ODL/OL programs.
|
Regulatory & Application |
|
| 5 | Display copies of letters of recognition from UGC and other statutory/regulatory authorities |
Showcase copies of letters of recognition for HEI approved programs received from UGC and other authorities.
|
Regulatory & Application |
|
| 6 | Publish approvals from HEI's statutory/regulatory/management bodies for running Online programmes |
Publish the approvals from the university's statutory/regulatory/management bodies for running Online programs on the website.
|
Regulatory & Application |
|
| 7 | Document and display a detailed strategy for Online programme delivery |
Share a detailed strategy/plan for delivering online programs on your website. This document can be a PDF/PPT document.
|
QC |
|
| 8 | Showcase adherence to Quality Assurance Guidelines for learning materials |
Provide a declaration of adherence to the UGC-mandated Quality Assurance Guidelines for learning materials of all programs offered.
|
Regulatory & Application |
|
| 9 | Display information regarding the appointment of CIQA Node and Committee at HEI |
Create a dedicated CIQA page on your website, including information about the CIQA Node and Committee established at the university/HEI.
|
QC |
|
| 10 | Showcase the annual CIQA Report |
Implement annual CIQA Reporting and display it on your website.
|
QC |
|
| 11 | Upload a complete third-party audit report (every 5 years) |
Conduct and display a third-party complete audit report every 5 years to ensure quality, possibly through your auditors.
|
QC |
|
| 12 | Publish information regarding the appointment of staff and mentors as specified by the UGC |
Share information about the appointment of staff and mentors, as per qualifications and numbers specified by UGC, for running programs.
|
Staff & Admin |
|
| 13 | Regularly showcase the completion of ODL/OL training by administrative staff, counselors, coordinators, and mentors |
Showcase the completion of ODL/OL training by staff/admin, which may include training on Regulations, Tech Platforms, Pedagogy, Online Examinations, etc.
|
Staff & Admin |
|
| 14 | List HEI entitled Online/ODL programs, including expected enrolment and learning outcomes, as well as details on student eligibility, curriculum, teaching methods, examinations, and course fee structure |
List details of Online/ODL programs on the website, including expected batch sizes, learning outcomes, student eligibility, curriculum, teaching methods, exams, and fees for each program.
|
Program Details & Operations |
|
| 15 | Display information on the syllabus and readings, counselling/mentoring contact points, faculty details, supporting staff, learner support centres, including addresses, contact details, working hours, and schedule |
Provide details of the syllabus, readings, counseling/mentoring contacts, faculty, supporting staff, and Learner Support Centers on the website.
|
Program Details & Operations |
|
| 16 | Upload program brochures/guides containing information such as the name of the programme, duration, program structure and credits, eligibility, fees, and course structure |
Upload program brochures with complete program information on the site for prospective students to download.
|
Program Details & Operations |
|
| 17 | Mention 'Self Learning Material' details including faculty name, preparation date, and last update for ODL Programmes. For Online programmes, mention details about 'E-Learning Materials' in the 4 Quadrants format |
Mention 'Self Learning Material' details, including faculty name, preparation date, and last update for ODL Programs. Similarly, mention 'E-Learning Materials' details for Online programs, including faculty names for each course.
|
Program Details & Operations |
|
| 18 | Display the course fees for each approved Online/ODL program on websites and brochures, broken down by semester or year |
Display course fees clearly for each approved Online/ODL program on your website and course pages.
|
Program Details & Operations |
|
| 19 | Mention date-sheets for admissions, registration, re-registration, counselling/mentoring, assignments, feedback, examinations, and result declarations, etc. |
Mention important dates for various student-related activities on your website.
|
Program Details & Operations |
|
| 20 | Provide details of the conduction of proctored examinations for students |
Provide details of proctored examinations, including timings and usage instructions, on your website.
|
Program Details & Operations |
|
| 21 | Provide information on Technology facilities (for ODL) to conduct fair and transparent examinations |
Share information on the website about all technology deployed for ODL.
|
Program Details & Operations |
|
| 22 | Clearly showcase the Online Application Portal/Form and Admission Process |
Provide a link to the application form on your website.
|
Technology |
|
| 23 | Display the HEI's addresses for operations and admin, support centres, exam centres, etc. |
Display the addresses of your university's operations, admin, support centers, and exam centers.
|
Support & Feedback |
|
| 24 | Prominently display information/system related to the Complaint Handling Mechanism on the homepage |
Clearly demonstrate the complaint handling process on your homepage.
|
Support & Feedback |
|
| 25 | Clearly mention the process for feedback mechanisms on the design, development, delivery, and evaluation of learner performance, including contact points |
Clearly outline the process for learners to provide feedback on delivery and evaluation on your website.
|
Support & Feedback |
|
| 26 | Publish Frequently Asked Questions (FAQs) |
-
|
Support & Feedback |
|
| 27 | Share information about the Learner Support Systems (LSS) implemented at the HEI |
Share information about and provide access to the Learner Support Systems (LSS) implemented at your university.
|
Support & Feedback |
|
| 28 | Mention the forms of fee acceptance, including online transfer, bank draft, or pay order, etc. |
Clearly state the forms or channels of fee acceptance on your website.
|
Support & Feedback |
|
| 29 | Mention and implement fee waiver and scholarship schemes as per government orders |
Clearly state and implement fee waiver and scholarship schemes as per government orders.
|
Fee Payment |
|
| 30 | Publish year-wise and programme-wise learner enrolment data for degrees or diplomas awarded |
Publish year-wise and program-wise learner enrollment data for degrees or diplomas awarded on your website.
|
Fee Payment |
|
| 31 | Preserve complete records and produce them when required by statutory authorities or the government |
Preserve complete records, from learner applications to program operations, and produce them upon request by statutory authorities or the government.
|
Record Keeping |
|
| 32 | Add information about the university, including information about leadership |
-
|
Record Keeping |
|
| 33 | Add blogs and organic content to generate website traffic |
-
|
Record Keeping |
|
| 34 | Provide a subject-wise split of faculty (if available) |
-
|
Good to have |
|
| 35 | Showcase awards and recognitions received by the HEI |
-
|
Good to have |
|
| 36 | Capture the number of total students, departments, partnerships, etc., including offline learning, to showcase university prowess |
-
|
Good to have |
|
| 37 | Create a student corner for broadcasting information and provide student login if the LMS system is connected to the main website |
-
|
Good to have |
|
| 38 | Showcase student and recruiter testimonials for credibility |
-
|
Good to have |
|
| 39 | Capture learning outcomes/highlights, skills covered, or tool proficiency gained |
-
|
Good to have |
|
| 40 | Explain the OL/ODL mode of learning and its benefits |
-
|
Good to have |
|